Project Coordinator

Position: Project Coordinator

Reports to: Director Strategic Initiatives and Projects

Job Type: 2-year contract, with the possibility of renewal.

Location: Hybrid

Salary: 50-65K, based on experience.

Project Coordinator

Children’s Mental Health Ontario (CMHO) is the association representing Ontario’s publicly funded child and youth mental health centres. With the combined strength of our members, we advocate for government investments, policies and programs that are responsive to the needs of children, youth and families seeking mental health services in Ontario. Our member organization operate in every region of the province, providing treatment and support to 120,000 children, youth and families a year.

CMHO is looking for a motivated and experienced Project Coordinator to join our team. The Project Coordinator will be an integral member of the CMHO team to support multiple initiatives and projects across the organization. The ideal candidate is someone who is organized, proactive and detail-oriented and will enjoy working with a small, dynamic team in a fast-paced, collaborative environment. They want to use their skills and talent to contribute to creating positive change in child and youth mental health.

Position Description and Requirements

Working with the Director of Strategic Initiatives and Projects, as well as the CMHO team and external project consultants, the Project Coordinator will be responsible for supporting multiple initiatives and projects across the organization, including:

1. Project Coordination:
   • Support the development of project plans in collaboration with CMHO team members and other stakeholders.
   • Assist the project team in executing key project deliverables from developing and designing resources and liaising with project partners, consultants, and subject matter experts.
   • Support problem-solving for issues that may arise during the project.
   • Coordinate the production and distribution of project materials and information to project partners for multiple projects at a time, including meeting agendas, developing briefing notes, etc.
   • Ensure documentation is maintained throughout the length of the project.
   • Analyze project data and produce progress reports.
   • Ensure CMHO and individual project branding are maintained for digital, web, and print materials.

 

2. Project Administration
   • Manage day-to-day activities for the project team, including scheduling meetings, and monitoring project deliverables and timelines.
   • Assisting the Project Manager with administrative functions and processes.
   • Manage registration for CMHO training initiatives and events.
   • Assist in planning membership meetings and events, including speaker coordinator, promotion, registration, logistics, and travel booking.
   • Provide technical and logistical support for online meetings, such as communities of practice, workshops, and training sessions. This includes starting and ending meetings, recording specified sessions, managing speakers, troubleshooting tech issues with participants, note taking etc.
   • Acquire vendor estimates where necessary for projects and define Request for Proposal (RFP) requirements associated with each project

Desired Qualifications

• University degree or equivalent experience. Two to three years experience in project coordinator or administration, not-for-profit environment preferred.
• Strong problem-solving skills.
• Highly organized, with strong attention to detail.
• Excellent communication skills – both written and verbal skills.
• Ability to multi-task and manage time effectively.
• Commitment to collaboration and teamwork with the ability to work independently.
• PMP designation is an asset.
• Bilingualism (FR/ENG) is an asset.
• Experience in and/or familiarity with the Child and Youth Mental Health Sector (CYMH) is an asset.

Our Working Conditions & Benefits

• Hybrid: office based in downtown Toronto.
• Competitive benefits plan, including health, medical, dental, vision, and employee assistance program, including paid vacation, sick days, and personal days.
• A collegial work environment that actively encourages collaboration and work-life balance.

Application Process

To apply, submit your cover letter and resume as one document, in PDF format (titled with your first and last name), to resumes@cmho.org by October 3, 2023, with the email subject heading “Project Coordinator.”

This is a 2-year contract with benefits, with the possibility of renewal. The salary range is $50,000-65,000, dependent on experience.

At this time, work is remote optional, with in-person meetings and duties as required in office. However, this may change to a hybrid model, and prospective applicants should consider when applying.

CMHO is an equal-opportunity employer. CMHO is committed to equity in our policies, practices and programs. If you require accommodations at any stage of the hiring process, contact resumes@cmho.org. Please note in the subject line: “Project Coordinator Application: Accommodation Needed.”

All Hires are contingent on the successful completion of a criminal background check and vulnerable sector screen.

We thank all applicants. Only those selected for an interview will be contacted.